Google Workspace for Education Release Notes

[Reference]2025/08/22About file sharing with accounts outside the tenant.

• [Target App] Drive
• [Target] Faculty,Staff,Student
• [Summary] Sharing files with those who do not have a Google account
• [Impact] Sharing files outside of the tenant
• [Action] Set up the visitor feature
• [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive_visitor.html

[Action as Needed]2025/08/21Regarding an alert about Google Drive sharing settings and an announcement of supplemental functions

• [Target App] Drive
• [Target] Faculty,Staff
• [Summary] How to configure Google Drive sharing settings and supplemental functions
• [Impact] Usage of Shared Drives
• [Action] Please confirm and change your Google Drive sharing settings.
• [URL] https://kif4.keio.jp/esc?id=kb_article&sysparm_article=KB0011137

• [Action Required]2025/07/31Shared Drive Usage Application Notes

  • [Target App] Drive
  • [Target] Faculty,Staff
  • [Summary] Notes on applications for using a shared drive.
  • [Impact] Usage of Shared Drives
  • [Action] Revising shared drive settings and folder structure.
  • [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive_teamdirve_guideline.html

  • [Action Required]2025/07/07Google Drive Shared Drives Application Guide

    • [Target App] Drive
    • [Target] Faculty,Staff
    • [Summary] Google Drive Shared Drive application.
    • [Impact] Usage of Shared Drives
    • [Action] Applications are required to use a shared drive.
    • [URL] https://kif4.keio.jp/esc?id=kb_article&sysparm_article=KB0010937

    • [Action Required]2025/07/03Regarding changes in the operation of Google Shared Drives

      • [Target App] Drive
      • [Target] Faculty,Staff
      • [Summary] New methods for operating Google Shared Drives.
      • [Impact] Usage of Shared Drives
      • [Action] Organization and application for Shared Drives.
      • [URL] https://kif4.keio.jp/esc?id=cd_news_article&sys_id=f5e7f7fc2b9d26543cc4ff3e5e91bf6f

[Reference]2025/07/02Generative AI Guideline

• [Target App] Gemini、NotebookLM
• [Target] Faculty,Staff,Student
• [Summary] Main Features of Gemini / NotebookLM provided by Keio University (Trial Introduction as of July 2025).
• [URL] https://www.itc.keio.ac.jp/en/news_20250702_ai_guideline_release.html

[Action as Needed]2025/05/29Regarding Google's "Gemini Free Upgrade Offer for University Students"

• [Target App] Google Workspace
• [Target] Student
• [Summary] Google is offering a free Gemini upgrade for university students. This is not a service provided by Keio University.
• [Action] If you wish to terminate your use, you must explicitly perform the cancellation procedure yourself.
• [URL] https://www.itc.keio.ac.jp/en/news_20250529_geminiupgprogram.html

[Reference]2025/05/02Regarding the Application of the Education Plus License for Keio University's Google Workspace for Education

• [Target App] Google Workspace
• [Target] Faculty,Staff,Student,Alumni
• [Summary] We are changing our license to Education Plus.
• [URL] https://www.itc.keio.ac.jp/en/news_20250502_gwfe_lic_change.html

[Action as Needed]2025/03/26For Users of Keio Mail with Email Software: Impact and Response to ''Less secure apps your Google Account''

• [Target App] Gmail
• [Target] Faculty,Staff,Student,Alumni
• [Summary] It is not possible to use email with mail clients that do not support OAuth.
• [Impact] You will not be able to send or receive Keio emails using a mail client.
• [Action] Perform OAuth authentication settings in your mail client.
• [URL] https://www.itc.keio.ac.jp/en/news_keiojp_keiomail_require_oauth_20250326.html

[Reference]2025/2/19Creating a simple file uploader using a form.

• [Target App] Forms
• [Target] Faculty,Staff,Student
• [Summary] Methods for uploading files using a form.
• [Impact] Uploader released
• [Action] Creating an upload form.
• [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive_filerequest.html

[Action as Needed]2024/12/26Support is ending for Windows Mail

• [Target App] Gmail
• [Target] Faculty,Staff,Student,Alumni
• [Summary] Support for "Windows Mail" will end on December 31, 2024.
• [Impact] Users of "Windows Mail" will be unable to send and receive emails.
• [Action] Only users of "Windows Mail" need to set up another application.
• [URL] https://www.itc.keio.ac.jp/en/news_winmail_withdraw_202412.html

[Action Required]2024/04/30Notification of Discontinuation of Old Format Keio IDs and Mailing Lists (March 2025)

• [Target App] Gmail
• [Target] Faculty,Staff,Student,Alumni
• [Summary] On Monday, March 31, 2025, at 10:00 a.m., old-format Keio IDs and mailing lists will be discontinued.
• [Impact] You will not be able to send or receive emails due to the discontinuation of old-format Keio IDs and mailing lists.
• [Action] Please use the new-format Keio ID and groups.
• [URL] https://www.itc.keio.ac.jp/en/news_20240501_abolition_old_keioid.html